If you’re looking for an easy way to organize all of your tasks, notes, and files, then using note-taking software like Notion is a great option. Not only can it be used as a simple task manager, but it also has features such as timelines, journal entries, and rich media content (like videos and pictures).
Not only are these features helpful in organizing your work, but they help create context around each item. For example, if you were making a list of things to do this week, adding a picture or video can add some background about what this task is and how it fits into your overall mission.
There are several reasons why people choose to use notepad apps like Notion to manage their time. Some find it more intuitive than other time management tools since it feels more natural. Others enjoy that it does not require someone else to install and use the app for it to work.
This article will go over the basics of creating new pages, editing existing ones, and linking internal and external documents within the app. We will also look at some additional settings and features to stay organized even more.
Make a to-do list
One of the first things you should do in any system designed to help you manage your time is make a to-do list. This can be done through an app, notebook page, or just via simple writing on paper.
Whatever method you choose, it doesn’t matter! The only thing that matters is making sure you use this tool consistently every day.
That way, it will become second nature to remember all the tasks you have left to complete and when!
A good tip if you are struggling to prioritize certain tasks is to give yourself more time to finish them. For example, instead of saying “I need to get these assignments finished by Friday at noon,” say “I will spend one hour each morning until lunch trying to get these assignments finished.
Work on important tasks immediately
One of the biggest distractions in our lives is being distracted by something we should be doing next. We have become so busy, too focused on our next task or project, that we often forget what we were planning on doing next!
With technology making it easy to access information at lightning speed, it can also distract us from getting things done. More and more of us are relying on apps to do some or all of the work for us, giving rise to another type of distraction.
I call this new kind of distraction “app-induced inaction” because it happens when an app presents you with something new you want to explore, creating a little delay before you move on to the next thing.
The classic example of this is when someone else has asked you to look up something for them, and instead of picking up the phone and calling people or searching online, you choose their favorite app and spend several minutes exploring its features.
This doesn’t necessarily make the time wasted itself, but it may be another few seconds or minutes lost later on when you get back to your original purpose. It’s hard to keep focus when You’re not actively working towards a goal.
Another way apps can waste our time is by encouraging idle browsing. Many apps now reward you for spending longer periods of time looking through their menus and settings, rather than just using the tool they were designed to use.
Finish important tasks as soon as possible
In this era of technology where we have access to everything from the cloud, it can be difficult deciding what is digital and what is not.
Whether you are running out of time or have too much going on, there is an easy solution!
Notion allows you to create online note-making apps that quickly become time saving tools. You can organize all your notes, thoughts, and to do’s in one place called a notebook.
A notebook is effectively an organized collection of documents, videos, pictures, and more. This way you can easily find what you need later.
With the ability to add and edit content within each item in your notebook, you will never run out of space to store things again!
This article will talk about how to use notion for time management by doing some simple, helpful tips.
Commit to important tasks until they are complete
In the not too distant past, if you wanted to do something like make calls or send emails, you had to physically walk over to the phone or computer and start doing it.
With technology advancing at such a lightning speed, how many times have you seen someone try to grab your attention by grabbing their phone show off all of the cool things they were doing?
By walking away, they left half-finished business so now you have to repeat what they just did back to them!
Does anyone ever really stop to take a break and focus on anything fully? I doubt it very much. Part of this is due to digital media leaving us with little time to relax without being connected.
Another part of this is our tendency to be overly busy. We feel that we need to keep up with everything in order to be considered successful.
Establish a work-life balance
Creating an effective system of time management in your life depends on having a stable, consistent approach. This means establishing routines and systems that keep you focused on the tasks that matter most to you.
For example, if you’re trying to focus on achieving your career goals, then limiting access to those goal materials can be a way to establish a successful routine.
You might decide to only check your phone outside of working hours so that you don’t distract yourself with messages or calls. Or maybe you’ll make it a rule not to look at your inbox after work.
By creating these rules, you’ll have to break them very rarely – which helps you avoid giving in to unwanted distractions.
Create a team
One of the most important things about using notepad or any other note-taking app like Microsoft OneNote is that you’ll want to have someone else manage those notes for you. This will help mitigate time lost due to forgotten notes, or needing to find your notes when they are needed.
You can either have someone who knows you well take over responsibility for specific topics, or just hand off all of your notes as you gather them.
By having someone else organize your notes, it also helps reduce the stress caused by trying to remember everything! Most people know how to use notational systems such as bullet lists or concepts like in-text citations, so having someone review these items and edit them for accuracy is very helpful.
And once you get the hang of using a good note taking system, you can add additional features to make it more powerful. For example, some apps allow you to create an index at the beginning of each new topic, making it easy to find what you need later. Others let you connect the notes to another tool or service, creating a deeper level of organization.
We recommend looking into different versions of OneNote and seeing which ones appeal to you before investing in the premium account. There are lots of ways to customize the look and functionality of OneNote to fit your personal style.
Organize your workspace
The best way to use notepaper, notebooks or other organizational tools is by organizing what you put into them first. What I mean is, if you have an empty notebook or index card, you can never truly use it until you place something in there!
The same goes for digital notes and apps. You cannot create meaningful content unless you organize how you take notes first.
With that said, here are some easy ways to start using notepad, note taking apps and notebooks more efficiently.
Use vertical tabs instead of old-fashioned note dividers.
Give yourself mini assignments with pre-made tags or categories.
Create quick notes and add bullet points as rich content.
Add checklists and allocate time slots to each task.
Sub folders are better than labels because they blend in automatically with the app, while also giving you flexibility in how you organize things.
You get the idea! By starting with the basics, creating new tags, establishing routines and organization systems, you will feel more prepared and relaxed when you begin adding content to your device.
Take breaks
A great way to use notepaper like Notion is to create different sections for different projects. Then, as you work on a project, you can move it to the appropriate section or add new content to it.
At the end of each day, you can go through your notes and see what needs to be done next. This helps you organize the days more effectively because you’re using a system that has clear separation between areas.
You may also want to consider creating an “I need to do X” notebook where you make a note of things you need to do and then at the end of the day, you can just add all the items onto one page.
That way, you will be able to see everything at a glance in the morning and feel confident you have covered everything.